The Project Assistant is accountable for gathering and tracking job data as required to support project management and estimation, assists with job start up and maintenance by completing required tasks, i.e. Blue Stakes and State Construction Registry, assists with billing by gathering completed quantities and hours, updates job schedules weekly, and other tasks as may be required by the project manager.

CORE COMPETENCIES

• Plans and aligns: Plans and prioritizes work to meet commitments aligned with organizational goals.

• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.

• Self-development: Actively seeks new ways to grow and be challenged using both formal and informal development channels.

• Manages Ambiguity: Operates effectively, even when things are not certain, or the way forward is not clear.

• Manages Complexity: Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.

• Ensures Accountability: Holds self and others accountable to meet commitments.

• Drives Results: Consistently achieves results, even under tough circumstances.

• Resourcefulness: Secures and deploys resources effectively and efficiently.

RESPONSIBLITES

ESTIMATING

• Assist in review of plans and specifications to determine material quantities and qualities, and work to be subcontracted.

• Initiate bonds and insurance certificates if needed.

• Call vendors and subcontractors for material pricing and subcontractor proposals

• Take telephone calls for potential bid work if PM is unavailable.

PROJECT MANAGEMENT

• Assist project manager with field operations, project planning, cost control, project scheduling, quantity tracking, material procurement, contract administration, estimating, as directed.

• Assist project manager in the preparation of submittals, work plans and packages, and job packets for crews.

• Assist in compiling, processing, and confirming daily labor and equipment records.

• Assist project manager in planning and scheduling of jobs and/or job segments.

• Assist project manager in collecting data and updating Crew Tracks and Microsoft Project.

• Assist project manager in the preparation of JHA’s and other required crew activity documentation.

• Assist project manager with suppliers as required to facilitate the handling and delivery of materials.

• Complete job close out documentation (Form PM-017)

• Assist with reviewing subcontractor pay applications with field staff and project manager.

GENERAL DUTIES

• Attend staff meetings when required.

• Spend time in the field.

• Participate in training and other forms of continuous improvement initiatives.

• Be a leader, set the example. Follow the company Mission, Vision, and Values. You are a representative of the company.

• Be a person of your word, do what you say you are going to do.

• Follow and enforce company policy and procedures.

• Never give up.

EXPECTATIONS

RESULTS

• 100% accuracy of information from jobs (crew hours, completed quantities, etc.)

• Project documentation completed accurately and in required format for each project.

• Clear communication with project manager(s)

TEAMWORK

• Work with crews to accomplish project and company goals.

• Clear communication with crews and project management team

KNOWLEDGE

• Understanding of construction means and methods.

• Be proficient with Excel, Word, PowerPoint, CrewTracks, Outlook and MS Project

• Attend educational opportunities and keep up on latest construction technology and methodology. Work with direct supervisor to pick and schedule events.

• Continue to ask questions.

RESPONSIBILITIES

• Review and recommend ideas or procedures to help improve jobsite safety, productivity, etc.

• Read, analyze, and interpret plans, technical procedures, specifications, job schedules, and regulations for the job

• Understand the method of construction utilized for each project.  If you don’t fully understand, ask questions.

• Review and understand your scope of work and job budget (We will help you with this).

• Assist management in updating project schedules and work duration forecasts.

• Enforce all safety regulations, company policies and procedures.

• Daily Onsite Management of assigned project and team members.

• Inform and manage team members on issues such as: rain events, time off, tardiness, work schedules, assist with reviews, job site disputes, etc.

• Facilitate good jobsite training and coaching practices to accelerate the growth of your team members.

KNOWLEDGE

• Three years of experience in a construction supervisory role working with utility/excavation/trenchless/underground equipment.

• High school diploma or GED.

• Class A CDL and 3G welding cert a must

• Ability to effectively manage jobsites and team members

• Basic understanding of survey principles of measurement and mapping.

• Ability to SAFELY operate all types of heavy equipment used on construction jobsites.

• Ability to perform basic maintenance and repairs on equipment.

• Ability to read, analyze, and interpret plans, specs, regulations, and technical procedures.

• Strong written and verbal communication skills.

RESPONSIBILITIES

• Safely and proficiently operate and maintain various pieces of construction equipment. Some examples would be, but are not limited to, a rubber-tire loader, excavator, rubber-tire backhoe, auger bore machines, pilot tube micro-tunneler, caisson drill, etc. Always ensure that you have been properly trained on the equipment and understand its’ operation BEFORE you operate.

• Perform preventative maintenance on all equipment operated. Always perform pre-operation check of equipment before starting and operating. Completely grease and clean out cab of assigned equipment daily. Keep windows of assigned equipment clean. Fuel equipment daily, at end of shift or as required. Fill out hour and maintenance reports. Perform small repairs and report major repairs and damage of equipment to management. Report any damage to equipment, per company policy. Check for proper track tension and tire pressures on assigned equipment. Assist others on the crew.

KNOWLEDGE

• Abilities to operate many pieces of equipment from Track hoes to Loaders from the size of 200 and above.

• Always be aware of your surroundings and work alongside your crew members is a safe proficient manner.

RESPONSIBILITIES

• Maintenance and Repair of all types of construction equipment and trucks on-site and in the shop

• Troubleshooting malfunctions or problems with the equipment. Identify the problem and make decisions on how to repair equipment

• Research how to repair or improve a piece of equipment, if required.

• Maintain shop yard and work area. Help keep all working areas neat, organized, and safe

• Maintain accurate records of all repairs and maintenance work and input into company maintenance database.

KNOWLEDGE

• Maintain a Class A CDL and good driving record.

• Welding Certifications are a PLUS.

• Previous industry experience.

• Mechanical background.

• Be familiar with diesel engines, hydraulic systems, electrical systems, electronic systems, and electric motors and generators.

RESPONSIBITIES

• Safely work around heavy equipment operation, bore equipment operation, rigging, and welding

• Personally, inspect all tools and equipment before use

• Learn about the different types of equipment

• Prepare for work tasks at the direction of the Foreman and look for things that need to be done.

• Wear task-appropriate personal protective equipment (PPE) required when completing tasks.

KNOWLEDGE

• Take ownership of completing tasks on Laborer knowledge sheets.

• Must be 7018 SMAW certified or working towards certification

RESPONSIBILITIES

• Locate underground utilities

• Assist with underground construction project

• Maintain a safe and neat work site or area.

• Keep assigned truck, and or equipment, clean, neat, and maintained.

• Perform other duties as assigned by the Field Services Manager and/or the Owner.

KNOWLEDGE

• Maintain a valid Class A CDL with tanker and air brake endorsements.

• Report all traffic violations and damage to company vehicles to your supervisor.

• Abide by all traffic laws while operating and driving all company vehicles

• Ensure your work is performed at, or above, the high safety standards set by the company.

• Properly secure all tools and equipment before driving.